The majority of the large companies created a Project Management Office (PMO) which controls and manages the whole of the company projects.  During this time the medium-size firms and the smaller organizations must be equipped with management tool of projects on the level of the company. The majority of the project managers still manage their projects individually by using MS Project, Excel, emails and sometimes Sticky notes.

The problem is that the project management is a team work, and not an individual effort. The office automation tools are envisaged to be used individually and are not collaborative involving the obligation to find means diverted to share information on the projects: email, fax, telephone, meetings .... heavy consumers of time.

In this case, the members of the projects teams have all a good reason to complain: Project Manager spends too much time to collect information for the updates of the project, the Executives complains that the Projects Managers keeps their planning secret and to receive all the bad news at the end of the project when it is too late to act, the teams complain not to know what they are judicious to do and the degree of priority of the projects.

In short, the projects teams encounter the following difficulties:

-     Waste of time to gather information

-     Waste of time to update plannings

-     Waste of time to find the good document

-     Cannot share the projects and dependent information

-     To apply a common and controlled planning projects methodology  

-     Do not have information on the priority of the projects

-     Do not have global vision of the demand analysis and resources workload

-     Do not have a means of total visualization 

-     Cannot make argued decision

5 Good reasons to use a Web-enabled tool

The projects are an activity of group and must be managed by a collaborative and easy solution. All the more if these projects are geographically dispersed.

Reason 1: Provide a centralized portfolio for all projects and resources

Popsiplan® is a Web tool making it possible to have in only one site the whole of the projects, the documents associated, the resources and the communications making it possible to solve the problem of dispersed information.

Reason 2: Access projects and planning from anywhere in the world

Popsiplan® allows all project teams to create, modify, reach, see (according to their profile rights) the associated projects and elements with any computer equipped with an Internet navigator (Internet Explorer, Mozilla, Safari…) and this since anywhere and at any hour.

Reason 3: Allow for visibility and transparency

Popsiplan® provides a visibility and a transparency of information for the Projects Managers, Executives and team members. Information is recorded and analyzed in real time buy everybody at the same time.

Reason 4: Allow collaboration and Knowledge Management

Popsiplan® is a centralized solutions providing collaboration zone for team members allowing members to upload documents, post and share comments… The interest is that the whole of the project history is available in only one place making it possible for all new recruit to much more quickly get up to speed and in phase with the other members of the team.

Reason 5: Run real-time reports

Popsiplan® allows a real time update of information, it is thus normal that all the reports/ratios, analyses, availability and requirement in resources are generated in real time. Instead of requiring information of the Project Manager and Projects Coordinator and to await several days an out-of-date report, Executive obtains the benefit to be able to reach the data any time.

There is no reason why a project team, what ever is size cannot use a Web-enabled project portfolio management tool. Our prices are very competitive and our various modes of sells (licence, locative and SaaS) allow a fast and simple access to this technology.